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  1. Basic tasks in Outlook 2010
  2. Top ten time-saving tips - Outlook | TechRadar
  3. Top 10 Microsoft Outlook Tips to Maximize Efficiency
  4. The top ten Outlook 2010 tips for small business

Like the Move to Folder feature, it allows you to move emails to subfolders with one click. The difference is that you can choose the destination from a drop-down list of your 10 most recently used folders. Click on the Move icon. You will see a list of your most recently used subfolders. Choose a folder from the list and click on it. The email will now move, unread, to its destination. Do you have any Outlook productivity tips of your own? Go ahead and share them with us on Twitter or Facebook , or by sending us an email.

Translation tips. Sandberg Translation Partners. How does your to-do list look today? Organised and under control?

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Basic tasks in Outlook 2010

Read More A free tool for more creative and productive home wo A free tool for more creative and productive home wo You can create multiple email templates to use with this Quick Step. This is great for routine status checks or reports that you need to send to a regular cast of recipients.

For instance, you might need to send a daily or weekly sales update to your direct boss, the VP above her and other members of your sales team. For instance, if all the email you get from a specific sender has the same theme, you can create a rule that sends it to a given folder—and eliminates the need to manually check it first.

Otherwise, you could get duplicate emails or deal with other annoyances. Automatic filtering is another powerful concept that can dramatically simplify your Outlook experience. You can use filters to separate nonessential emails from messages that demand your immediate attention, reducing the need to slog through your rapidly expanding inbox in search of relevant material. You can also filter by sender.


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Finally, you can create Rules that function as automatic filters for your email, making certain messages stand out in your inbox or folders. Can a few simple shortcuts save you almost an hour each workweek? We ran a basic simulation and found that—on average—you can save nearly 10 minutes per day by leveraging the potential of these shortcuts. That translates to dramatically improved efficiency and even less exposure to decision fatigue. In particular, this chapter will focus on leveraging standard Outlook shortcuts. Do you want to be able to display blocked external content in an email message?

Call up the download menu? Show multiple days in your Outlook Calendar? In fact, there are literally hundreds of standard shortcuts for simple Outlook tasks.

1. Organize your emails into folders.

The table below contains many of the most common. Write it down, and then time how long it takes with the shortcuts above. When you think about how many simple tasks you perform on a daily basis, it quickly becomes clear that standard shortcuts can add precious minutes to your day. Since every Outlook user is unique, custom shortcuts can be even more powerful than standard shortcuts. Keep in mind that you can add and remove keyboard shortcuts as your needs change.

How can you keep track of it all?

With advanced search techniques, you can easily find and —not hours after the fact. Thankfully, advanced search techniques are a lot like keyboard shortcuts, reducing the number of inputs you need to make to achieve a desired results. You just have to know where to find them. In the table below, we outline some of the most important. There are a few that demand special attention due to their usefulness or frequency of use. This has the effect of narrowing a search.

Leave a Reply Cancel reply Your email address will not be published. The Ultimate Help Guide to Using Outlook When used properly, Outlook can dramatically improve your productivity by reducing the number of small decisions you have to make and streamlining the repetitive tasks that can eat up huge chunks of your day. The Ribbon — What Is It?

This removes most of the icons from the Ribbon view, leaving only the tabs above it.

Top ten time-saving tips - Outlook | TechRadar

To perform a function with the Ribbon minimized, click the tab that houses the function, and then select the appropriate command. Here you can quickly add or remove the most used commands in Outlook. Scroll the list to find the appropriate command you would like to add. To save a Custom View, these steps: Choose the view type you want to customize. Make your desired changes using the menus provided. Close the dialog box.

You now have a saved Outlook view that you can use at will. To create and define a new category, follow these steps: On your Calendar, click a calendar appointment, meeting, or event. The click Categorize.

Top 10 Microsoft Outlook Tips to Maximize Efficiency

To enter these times on your calendar and share them with your coworkers and clients, follow these steps: Create a Meeting Request in your Outlook Calendar. This allows you to easily schedule your own tasks still in this time. Write any additional notes or information in the appropriate field.

Send the event to any colleagues, clients and others who need to know. To block off time on your own calendar, follow these steps: Create a new appointment. Define start and end dates.

The top ten Outlook 2010 tips for small business

Again, this is a quirk of the system. Save the event to your calendar. If you want to an already created meeting or event to recur at a chosen interval in the future, follow these steps: Highlight the event in the calendar. Set the length, time and date of the appointment.

Set the frequency of its recurrence—daily, weekly, monthly or yearly. Choose when you want the event to stop recurring. These instructions can apply to any meetings you create through Outlook. Create a note. Print an e-mail message, contact, calendar item, or task. Microsoft Outlook offers premium business and personal e-mail management tools to more than million Microsoft Office users worldwide. With the release of Outlook , you get a richer set of experiences to meet your communication needs at work, home, and school. From a redesigned look to advanced e-mail organization, search, communication and social networking features, Outlook provides you with a world-class experience to stay productive and in touch with your personal and business networks.

Top of Page. Before you can send and receive e-mail messages using Outlook , you must add and configure an e-mail account. If you have used an earlier version of Microsoft Outlook on the same computer where you have installed Outlook , your account settings are automatically imported. If you are new to Outlook or are installing Outlook on a new computer, the Auto Account Setup feature automatically starts and helps you configure account settings for your e-mail accounts. This setup requires only your name, e-mail address, and password.

If your e-mail account cannot be automatically configured, you must enter the required additional information manually.


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Under Account Information , and click Add Account. For more information, see Outlook email setup. Outlook enables you to communicate with one or more recipients with a rich set of features and customizations. For more information, see Create an email message. To add a recipient, click in the To , Cc or Bcc box and enter the recipient. For more information, see Reply to or forward an e-mail message. Files can be attached to an e-mail message. Also, other Outlook items, such as messages, contacts, or tasks can be included with messages that you send.

Create a message, or for an existing message, click Reply , Reply All , or Forward. In the message window, on the Message tab, in the Include group, click Attach File. For more information, see Attach a file or other item to an e-mail message. You can open an attachment from the Reading Pane, or from an open message. After opening and viewing an attachment, you may choose to save it to a disk drive. If a message has more than one attachment, you can save multiple attachments as a group or one at a time.

On the Attachments tab, in the Actions group, click Save As. You can also right-click the attachment, and then click Save As. For more information, see Open and save attachments.


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